We install the AI Operating System for private practices. It texts back every missed call, confirms appointments, and grows your reviews, while your team keeps caring for patients.
psychiatry · therapy · primary care · dental · chiropractic · med spa
A call that rings out at the front desk is a patient who books with the next practice on the list. It happens every day, and nobody sees it happen.
No-shows quietly drain the schedule. Chasing confirmations by hand is the first thing a busy front desk drops.
Happy patients rarely leave a Google review on their own. The one unhappy patient always does. Your profile stops reflecting your care.
Not a chatbot. A system installed around your front desk that works alongside your EHR. Your clinical records stay exactly where they are.
Every call, text, web form, and chat lands in one inbox your front desk actually checks. A missed call gets a text back within seconds.
No patient slips through.
Reminders, confirmations, review requests, and reactivation outreach run on their own, with wording built for healthcare privacy rules.
Hours back, every week.
One view of inquiries, bookings, reviews, and recovered patients, so you know exactly what the phones did this month.
Numbers you can trust.
Everything below, installed as one system around your front desk. Built for your practice, launched in about two weeks, and run alongside your EHR without touching clinical records.
When the front desk can't get to the phone, the caller gets a text within seconds. The conversation continues instead of ending with a voicemail nobody leaves.
Appointment reminders that patients actually confirm, by text, with wording designed for healthcare privacy rules. Fewer no-shows without the front desk chasing anyone.
Every patient gets invited to share feedback, the compliant way. No filtering, no gating, no games that put your Google profile at risk. Just more of your happy patients showing up in search.
Patients who drifted away get a respectful nudge to come back in. Campaigns your front desk fires with one click, sent only to patients who opted in.
A fast, mobile-first website with web chat that turns visitors into text conversations, online appointment requests, and the legal pages compliant texting requires. And it's yours: if you ever leave, the site goes with you.
We’re here to help.
One 20-minute call. We collect your practice details, start your carrier registration for compliant texting (the carriers take a week or two, so we file it first), and handle the paperwork.
We build your website, phone line, and follow-up system while carrier approval clears. You review everything before any of it goes live. Your team does not lift a finger.
A 25-minute walkthrough with your front desk and you're live. Then we stay on: tuning the system, making changes you ask for, and reporting what it's doing each month.
* Approximate timing. Actual phases vary by project scope and team availability.
A behavioral health clinic juggling new-client inquiries, insurance verifications, and reminder workflows across the front desk’s inbox and shared spreadsheets. Prospective clients waiting days for a callback. We’re installing an AIOS that captures every inquiry the moment it lands, automates intake and verification, and triggers reminders the team trusts.
Every new inquiry reaches a real intake within one business day.
Answers below. If yours isn’t here, just put it in the inquiry form.
One installed system that handles the front-of-house work your team does by hand: texting back missed calls, confirming appointments, requesting reviews, reactivating patients who drifted away, and putting every call, text, and web message in one inbox. Plus a fast practice website that feeds it.
No, and it never will. Clinical records, charting, and existing patient scheduling stay in your EHR. The Practice OS handles what happens before and around the visit: inquiries, phones, reminders, reviews, and follow-up.
The platform we build on operates under a signed Business Associate Agreement, with encryption and access controls, and we sign a BAA with your practice. Just as important: outbound messages are designed to be privacy-minimal. A reminder says when your appointment is, never why.
No. Patients only receive appointment-related messages unless they separately opt in to practice updates, and every message honors STOP instantly. Respectful messaging is also what the phone carriers require, and we register your practice with them properly.
One flat monthly price plus a one-time setup fee, no long-term contract. Book a demo and we'll give you the exact number on the first call.
About two weeks. The carrier registration required for business texting is the slowest step, so we file it on day one and build everything else while it clears.
You keep your website, your phone number, and an export of your contacts. Month to month means month to month. We think that should be normal, and in this industry it isn't.
We work with private practices: psychiatry, therapy, primary care, dental, chiropractic, med spa, and similar. Behavioral health is where we started, so the privacy bar we build to is the strictest one.
Book a 20-minute demo. We’ll show you a live practice system, not slides, and give you a straight answer on whether it fits your practice.